Q: How do I re-register my club?
A: If your club has already existed for at least one year, you will need to re-register in order to access your SAF funds. To re-register please:
- Complete the registration form available on this website, you will only need to fill out the officer information, staff or faculty advisor information.
- Upload a current constitution/charter, that meet the constition requrements (see constitution information). This must be approved by the Office of Student Life for a club to be offically recognized.
- Attend club officer training with the Office of Student Life. Information about training sessions will be posted online as well as emailed to the uwbclubs listserv. If you have missed training a representative from your group will need to make an appointment with the Coordinator for Student Programs.
- The Student Life Office will confirm with all Advisors that she/he is indeed your advisor and willing to meet all advisor requirements.
Q: My group wants to have an event, what next?
A: After your group has decided upon the date and time of your desired event fill out the SOAP Event Planning Form (available on this website). Please know that this event request must be completed at least 2-3 weeks prior to the event. Your event is not confirmed, nor should you spend money until you have received event approval from the Office of Student Life.
Q: How do we reserve space?
A: How to reserve space.
Q: How do we access/spend money?
A: In order to spend your SAF monies, you must complete an SOAP Event Planning Form and include your budget information. If your group is wishing to purchase supplies or "non-event" materials, mark the Group Meeting box for the type of event.
Q: My group wants to attend a conference, how does that work with SAF funds?
A: SAF funds can be used for traveling to a conference - if your group received "a travel award." You have to apply for Travel Awards directly through the SAF committee by their designated deadline. If your group has been approved for a "travel award" you should contact the Coordinatorof Student Programs in the Office of Student Life at least one month prior to your conference. The Coordinator of Programs can help you fill out a travel advance form to cover lodging and food. Your conference registration may be paid for on the Pro-Card. However, you must pay for your flights "upfront" and get reimbursed for them.
Student can also apply for travel funds via SAEF. UW Bothell students have the opportunity to apply for travel funds from the Student Academic Enhancement Fund (SAEF), established by the Services and Activities Fee Committee and administered
by ASUWB. Grants of up to $1,500 are available to help fund students’ educational travel. Click to view SAEF information.
Q: How do we make copies or get posters made?
A: View Marketing On Campus
DISABILITY STATEMENT FOR FLYERS
Q: How do I get the Commons Coffee Cart to cater coffee for our event?
A: This is easy, just fill out the catering form found on the Commons Coffee Cart website. For the budget number write your Student Group Name and your account will be billed.
If you have more questions please email studentlife@uwb.edu.