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1. Home >
2. Budget and Planning >
3. Payroll

New Employee Information

The following forms are required for any new employee:

• IRS Form W-4 - Employee Withholding Allowance Certificate
• INS Form I-9 - Employment Eligibility Verification
• UW Affirmative Action Data Form
• UW Personal Data Form

The following forms are required, depending upon the classification of the employee:

Faculty:

• Permanent Faculty Checklist (National Search) 
• Short-Term and Temporary Faculty Checklist
• Graduate Student Checklist
• UW Biography Form

Classified and Professional Staff:

• New Employment Forms Checklist: Classified and Professional Staff (Classified and Professional Staff)

Hourly and Student Employees:

• New Employment Forms Checklist: Hourly & Student Employee (all Hourly Employees)
• UW Temporary Employment Form (all Hourly Employees)

All forms above must be turned in to the UWB Payroll Coordinator, Box 358525, before an employee can receive their first paycheck, receive a Husky Card, an employee number or sign up for a UWNetID.

The following forms are optional for new and continuing employees:

• UW Direct Deposit Authorization
• UW Husky Card Account Payroll Deduction Authorization Form

Additional information regarding the direct deposit process may be found at the UW Payroll Offices' Direct Deposit web site.

Time Sheets

Hourly time sheets are to be submitted to the UWB Payroll Office on the 1st and 16th day of each month. If you are a classified or professional staff level 1 employee, timesheets are to be submitted to UWB Payroll Office on the 1st and 16th of each month only if there is exception to your pay, such as overtime, or leave without pay. Otherwise, the timesheets for these two categories are to be kept at the individual's home department.

The timesheet to be used by an employee will depend on their classification.

Classified:

• Time Sheet - Classified Staff Full Time
• Time Sheet - Classified Staff Part Time

Professional Staff (Level 1):

• Time Sheet - Professional Staff Full Time
• Time Sheet - Professional Staff Part Time

Hourly and Student Employees:

• Time Sheet - Hourly and Student Employees

Your Paycheck

Employees who are still receiving a paper pay advice or advice of deposit may find more information on paycheck deductions by referring to the description of deductions on your paycheck web site.

Information on how to sign up for, or discontinue, direct deposit can be found on the direct deposit web site.

Information on calculating the number of withholdings for Federal Withholding Taxes can be found on the change your W-4 web site.

Employees who are not receiving paper pay advices or an advice of deposit may print earnings statement from Employee Self Service (also available from MyUW ). Employees can also update home and campus address information, update emergency contact information, view year-to-date retirement plan contributions and review leave balances.

Important Dates

Employees can view a calendar of paydays to determine future pay dates. For employee and department information, a calendar of UWB payroll due dates for timesheet submittal is also available. Timesheets for hourly and student employees is always the 1st and 16th of each month for the prior half month.