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Preparing to Migrate to the New Faculty Staff File Server

Why are we moving to new file services?

Information Systems is enhancing UWB File Services which will provide faculty and staff 1 GB of server space for their personal folders (an addition of 500 MB) and the added convenience of accessing personal folders from off-campus, anywhere in the world by simply using Internet Explorer. 

What will happen to my files on Mercury?

All of your files will be backed-up and copied to the new Faculty Staff File Server.  Information Systems will ensure that none of your files are lost during this transition.

What does this mean for me?

You will be notified by Information Systems when your Mercury folder will be moved to the new UWB File Server. Your work will be affected in only four different areas: Outlook, any shortcuts to your personal folder, any shortcuts to your departmental folder, and accessing your files from off campus.

Before migrating to the new Faculty Staff File Server

You will need to check Outlook.  If you have a Personal folder and/or an Archive folder that is automatically saving to Mercury, then before Information Systems migrates you to the new Faculty Staff File Server you will need to disconnect these folders from Mercury. Directions are provided below.

After migrating to the new Faculty Staff File Server

You may need to reconfigure Outlook and Shortcuts to Mercury.  Step-by-step instructions are found at Configuring your Computer after Migrating to the New Faculty & Staff File Server.

• In Outlook - If you have a Personal folder and/or an Archive folder that was automatically saving to Mercury, you will need to reconfigure Outlook to reconnect to that folder. 
• Shortcut to folders - After you have been migrated, any shortcuts to your Mercury folder, to your departmental folders, and to class folders will no longer work. Therefore, you will need to create a new shortcuts.

Accessing your Folders from Home after migrating to the new Faculty Staff File server

The File Services will provide an easier method for accessing your files using Internet Explorer Webfiles, which allow you to open and save files from any location off campus as if you were at your work computer.  Directions for accessing and using Webfiles are found at How to Access your Folders on the Faculty Staff File Server from Off-Campus.

Before you Migrate, Steps to Prepare your PC

Outlook

Some faculty and staff have a Personal Folder and or an Archive Folder in Outlook. Before you are migrated you will need to check first if you have a Personal folder or an Archive folder, and then you will need to check if it is automatically saving to Mercury. 

• Double-click the Outlook Icon on your desktop.

• On the left hand side you will see a list of folders. To determine if any of them are Archive or Personal folders, look for folders with that are titled "Archive Folders" or "Personal Folders" (see the arrows below). You may have more than one of each.

For each Archive or Personal folder, you will need to check if it is automatically saving to Mercury.  The following steps work for both the Archive Folder and the Personal Folder. You will need to follow these steps for each and every Archive and Personal folder that you have. 

• Right click on the Archive folder.

• Click Properties for Archive

• In the "Archive Properties" window, click the Advanced button.

• In the "Personal Folders" window, look at what is listed in the Filename box.

• If it begins with C:\, then your Archive Folder or Personal Folder is saved locally on your machine, and is not backed up to the server. (As shown in image below.) Before Information Systems migrates you to the new File Server, you will not need to do anything.
• If it begins with anything else (i.e. Mercury// or F:\\...) then your Archive Folder or Personal Folder is saved to your Mercury folder. Before Information Systems migrates your files to the new File Server, you will need to follow the next steps found below, "Closing an Archive Folder or Personal Folder Connection to Mercury".

Repeat these steps for each Archive and Personal folder that you own.

Closing an Archive Folder or Personal Folder Connection to Mercury

For each Archive or Personal Folder that is automatically saving to Mercury, it is very important that you "close the connection" to Mercury. Follow these steps:

• Right click on the Archive folder or Personal folder.

• In the side menu that pops up, click Close 'foldername'

• The folder will no longer appear in your "All Mail Folders" menu.
• Repeat these steps for each Archive and Personal folder that you have determined is saved to Mercury.

Getting Help

If you have further questions, please do not hesitate to contact the IS Helpdesk at (425) 352-5275 or email us at help@uwb.edu.