Your Street
Address
City, State Zip Code
Telephone Number
Email Address
Month, Day, Year
Mr./Ms./Dr. FirstName LastName
Title
Name of Organization
Street or P. O. Box Address
City, State Zip Code
Dear Mr./Ms./Dr.
LastName:
Opening paragraph: State why you are writing; how you
learned of the organization or position, and basic information about yourself.
2nd paragraph: Tell why you are interested in the employer
or type of work the employer does (Simply stating that you are interested does
not tell why, and can sound like a form letter). Demonstrate that you know
enough about the employer or position to relate your background to the employer
or position. Mention specific qualifications which make you a good fit for the
employer's needs. This is an opportunity to explain in more detail relevant
items in your resume. Refer to the fact that your resume is enclosed. Mention
other enclosures if such are required to apply for a position.
3rd paragraph: Indicate that you would like the
opportunity to interview for a position or to talk with the employer to learn
more about their opportunities or hiring plans. State what you will do to
follow up, such as telephone the employer within two weeks. If you will be in
the employer's location and could offer to schedule a visit, indicate when.
State that you would be glad to provide the employer with any additional
information needed. Thank the employer for her/his consideration.
Sincerely,
(Your handwritten signature)
Your name typed
Enclosure(s) (refers to resume, etc.)
(Note: the contents of your letter might best be arranged
into four paragraphs. Consider what you need to say and use good writing style.
See the following examples for variations in organization and layout.)